Finance dashboard

The Finance dashboard calculates live on your posted entries and shows revenue, margins, EBITDA and net profit, with a CEO and a CFO view.

What you use this for

• Following your margins monthly instead of waiting for the annual accounts.
• Breaking the step from EBITDA to net profit into a waterfall.
• Comparing the current period with last year.
• Following accounts receivable and accounts payable.
• Walking through a monthly P&L with your accountant.

Who can use it

Role	What they see
Owner	The CEO view: revenue, margin, EBITDA, net profit, trend
Accounting	The CFO view: all intermediate steps, the monthly table, the settings

Prerequisites: financial rights — without them the dashboard is not visible. Only posted entries are included, so post on time. Map your accounts once per company; otherwise the dashboard works on the default account types.

The key figures

Revenue, margin, EBITDA and net profit side by side.

Figure	What it tells you
Revenue	What you invoiced
Cost of sales	The direct costs of that work
Gross profit and margin	What is left before fixed costs
Operating expenses	Your fixed and general costs
EBITDA and EBITDA margin	Operating result before depreciation and financing
Depreciation and amortisation	The value decline of your investments
EBIT	Operating result after depreciation
Interest	Financing charges
Profit before tax	What is left before the tax office
Taxes	The tax charge
Net profit and net margin	What genuinely remains
Accounts receivable	What customers still owe you
Accounts payable	What you still have to pay
Cash in / cash out	What actually moved

The bridge from EBITDA to net profit

Every step between EBITDA and net profit.

Alongside the individual figures there is a waterfall showing step by step how your EBITDA becomes net profit:

EBITDA ─ depreciation ─▶ EBIT ─ interest ─▶ profit before tax
                                                    │
                                                 ─ taxes
                                                    ▼
                                               Net profit

That is the conversation you want to be able to have with your accountant without first sitting through a lesson in accounting rules.

Also in the dashboard

• A monthly P&L table
• A revenue versus expenses chart
• The current period against last year, with the difference
• Filters on date range, month, year and company

CEO or CFO view

View	For whom
CEO	The headline: revenue, margin, EBITDA, net profit, trend
CFO	The detail: all intermediate steps, the monthly table, the settings

Mapping accounts

The dashboard works straight after installation based on your account types. For more precision, you assign per company which accounts belong to which figure.

Account mapping

Half an hour together working out which account belongs to cost of sales and which to operating expenses, and your gross margin is right forever. It is the one setting that genuinely matters.

Important to know

• Only posted entries are included. Drafts wait until they are posted — so a figure never appears on your dashboard only to vanish later.
• The dashboard is read-only. It changes nothing in your accounting.
• The figures are visible to users with financial rights. See Permissions & security.
• If you work with multiple companies, you filter per company.

Best practices

• Look monthly, not daily. Financial figures need a month to mean anything.
• Always compare with last year, not with last month — seasonal effects otherwise distort the picture.
• Discuss the EBITDA bridge with your accountant rather than just the net profit. That is where the steerable room sits.
• Track accounts receivable together with the invoice reminders. Revenue that does not arrive is not revenue.
• Post on time. A dashboard is only as current as your last entry.

Troubleshooting

Why does my revenue differ from my sales figure? The dashboard calculates on posted entries. Open drafts are not in it yet.

Can I use this instead of my annual accounts? No. It is a decision instrument, not an official closing.

Why is my gross margin implausibly high or low? Almost always because of account mapping: costs posted as operating expenses instead of cost of sales, or the other way round.

Who can see this dashboard? Only users with financial rights — typically the owner and accounting.

Does it work with multiple companies? Yes, with a filter per company.

Next step

• Invoicing — where revenue originates
• Vendor bills — where costs originate
• Customer File 360° — financials per customer
• Reports — operational figures
• Automation Hub — financial summaries and reminders
• Permissions & security — financial rights