From warehouse to replenishment

This page describes a part’s journey: from the warehouse into a van, to the customer, and back round to replenishment.

What you use this for

Setting up your van stock with minimum levels per part.
Knowing where to check what: total, per van, per location or per job.
Getting consumption and returns recorded correctly.
Replenishing a van at a fixed moment rather than continuously.

Who can use it

Warehouse managers, planners and techniekers, each for their own step.

Prerequisites: minimum levels configured per van, and techniekers who record their consumption in the app. Without both, the figures don’t add up.

The cycle

   Warehouse ─────▶ Van stock ─────▶ Technieker ─────▶ Consumed at the customer
      ▲                                                          │
      │                                                          ▼
      └──────── Replenishment ◀───── Minimum hit ◀────── Stock drops
                    │
                    └──▶ Return of unused parts

The steps

Parts come in to the warehouse, via a purchase. See Purchasing and Inventory.
The van is loaded. Each van has its own stock with minimum levels per part. See Van stock.
The job is checked. Before the technieker leaves, Parts Readiness assesses whether the job can be done in one visit.
The technieker consumes parts at the customer and records it in the app. The van stock drops.
Unused parts go back. Whatever was not installed is returned to the warehouse or stays in the van.
The minimum is hit. The van drops below the configured level and that becomes visible.
The van is replenished from the warehouse — and the cycle starts again.

Where to see what

Question	Where
How much do I have in total?	Inventory
What’s in which van?	Van stock
Where is this specific part?	Warehouse map
Can this job be done in one visit?	Parts Readiness
What did the technieker consume?	Parts used

Best practices

Set minimum levels per van. Without a minimum there is no signal, and without a signal there is no replenishment.
Replenish at a fixed moment — for example every Friday afternoon. Continuous replenishment costs more time than it saves.
Have techniekers record consumption immediately, not at the end of the week. A van stock that doesn’t match makes the readiness check useless.
Book returns properly. Parts consumed on paper but sitting in the van are the most common cause of stock discrepancies.
Look at colleagues’ vans before you order anything.

Troubleshooting

Who may replenish van stock? You decide that with permissions. Usually the warehouse keeper or the technieker themselves.

What if a technieker uses a part that wasn’t in their van? That is checked and reported on synchronising, so you can correct it.

Can I move parts between vans? Yes, via a transfer — with approval.

Does this work with multiple warehouses? Yes.