Parts Readiness

Parts Readiness gives every service order a score from 0 to 100 saying whether the job can be completed in one visit, with a reason for every deduction.

What you use this for

Checking before departure whether a job is fully doable.
Seeing exactly which part is missing, and why.
Finding a missing part in the warehouse, the assigned van or another van.
Defining which parts normally belong to a type of intervention.
Moving or completing a job rather than driving it incomplete.

Who can use it

Role	What they do
Planner or dispatcher	Reads the score and acts before the job goes out
Warehouse manager	Tops up the van or creates a transfer
Service manager	Manages the parts templates

Prerequisites: the service order must have an assigned van, and your van stock and minimum levels must be current — the score is no better than your stock data. The check never moves stock itself.

How the score works

The readiness score with its reasons The score on a service order, with a reason for every deduction.

The check compares what the job needs with what is available in the assigned van and your warehouses.

What's needed ?          What's available ?
      │                          │
      └──────────┬───────────────┘
                 ▼
        Readiness 0 – 100
                 │
   ┌─────────────┼─────────────┐
   ▼             ▼             ▼
 Ready     Partly ready     Not ready

Every deduction comes with a reason in plain language — for example that a part is missing from the assigned van, or that the required quantity is not fully covered. So you never see just a number.

Parts templates

You don’t have to relist requirements for every job. With a parts template you define per intervention type what normally belongs to it — “annual boiler service” always brings the same filters, seals and lubricants.

That makes the prediction of required parts reliable instead of dependent on whoever entered the job.

The parts finder

The parts finder A part with its location in the warehouse and in the vans.

Search by name, reference, barcode or category and immediately see every place the part is held:

Where	Why it’s useful
Assigned van	Can the technieker leave right away?
Warehouses	Does something need collecting first?
Other vans	Is it with a colleague driving nearby?

That last one is often the fastest solution: a part already in a van is closer than a delivery.

What you do with it as a planner

Check readiness on the service order or in the overview of upcoming jobs.
On a low score, read the reasons — you then know exactly what is wrong.
Use the finder to locate the missing part.
Top the van up via Van stock, or move the job to a day when it will be ready.
Check the score again before you schedule definitively.

Best practices

Build templates for your ten most common interventions. That is 80 % of the effect for 20 % of the work.
Check readiness the day before, not the same morning. You then still have time to top up.
Look at other vans first before ordering a delivery.
Keep minimum levels per van current — the score is only as good as your stock data.
Move a job rather than drive it incomplete. A customer understands a postponement better than two visits.

Troubleshooting

Does the check move stock itself? Never. It advises; you decide and confirm.

What if a job needs no parts? Readiness is then complete — there is nothing to deduct.

Does this work with multiple warehouses? Yes, and with multiple companies.

Why is my score low when the part is in the warehouse? Because it is not in the assigned van. In the warehouse it only helps the technieker if someone hands it over.

Can I ignore the score? Yes. It is advice, not a lock.

Next step

Van stock — topping up the van
Warehouse map — seeing visually where it is
Products & parts — the part record
Service orders — where the score appears
Planning — moving jobs
From warehouse to replenishment — the full chain